Terms of Service

Effective September 1, 2026 · Last updated September 1, 2026

These Terms of Service (“Terms”) govern access to and use of SightSmash websites, applications, mobile experiences, content, and related services (collectively, the “Services”). SightSmash is operated by Field & Forge Sports (“SightSmash,” “we,” “us,” or “our”). These Terms form a contract when you click an acceptance control, sign an order form that references them, or create or use an account after the Terms are conspicuously presented and you are told that the action constitutes acceptance. If you accept for an organization, you represent that you are authorized to bind it. Merely viewing a public informational page does not by itself make a visitor an organization customer, participant, or camp operator. Our Privacy Policy describes how we handle personal information.

1. Eligibility and accounts

United States availability. SightSmash currently accepts commercial inquiries and offers paid Services only to customers located in the United States. The public website may remain accessible elsewhere for informational purposes. Availability may expand only after SightSmash publishes updated terms and operating controls.

You must be legally able to enter into these Terms. Adults may create accounts for themselves and, where authorized, manage household members or athletes. A person who is not old enough to form a binding contract may use the Services only through a parent, legal guardian, or authorized organization acting within applicable law and the permissions described in these Terms.

You must provide accurate information, keep account credentials confidential, use an individual account rather than shared staff credentials, and promptly update information that changes. You are responsible for activity performed through your account unless you have reported unauthorized use. Notify support@sightsmash.com if you believe an account or access link has been compromised.

2. Minors and guardian authority

SightSmash serves sports organizations and families and may process information about minors. Children under 13 may not independently create or control an account. A parent or legal guardian must authorize collection and use of a child’s personal information when required, may review or correct the child’s information, may revoke consent, and may request deletion subject to lawful and operational exceptions described in the Privacy Policy.

A guardian who creates or approves an athlete profile represents that they have authority to act for that child. An organization that invites a child or submits roster information represents that it has provided required notices, obtained required permissions, and will use the information only for authorized sports operations. An organization role, roster entry, invitation, or program membership does not create guardian authority. Access to or action involving a minor remains limited by the user’s current relationship, role, and purpose, and SightSmash may require additional evidence before granting access to sensitive youth information, media, documents, or location details.

3. Organizations, teams, and role authority

Clubs, leagues, schools, facilities, camps, tournament operators, trainers, and other organizations may designate owners, administrators, coaches, staff, registrars, schedulers, finance users, officials, or volunteers. Each user may act only within the authority granted to that role. The organization is responsible for managing access, removing people who no longer serve in a role, and ensuring that information supplied to SightSmash is accurate and lawfully obtained.

Organizations do not acquire ownership of a family’s account or personal athlete record merely because an athlete participates in a program. Families do not acquire ownership of organization records, official competition results, financial records, or other participants’ information. SightSmash may preserve an official event or competition record after a person leaves or requests deletion by removing or anonymizing personal details where appropriate.

4. Camps, clinics, and participant safety

Software and organizer roles. Unless an order form expressly identifies a program as operated by SightSmash, SightSmash supplies software and is not the camp, clinic, event, facility, transportation, housing, or childcare operator. The organization identified on the program listing or registration is the “Organizer” and controls the physical program, its staff, schedule, facility, eligibility rules, supervision, emergency procedures, and participant-facing policies. This allocation does not transfer or reduce any independent obligation SightSmash has under applicable law.

Participant and guardian authority. An adult participant must act for themselves. A person acting for a minor represents that they are the child’s parent or legal guardian, or otherwise hold authority recognized by the Organizer and applicable law. Registration text, a household label, a roster entry, or an invitation does not by itself create identity, guardian authority, consent, or an approved pickup relationship. Users must not impersonate a guardian, participant, staff member, medical professional, or approved pickup person.

Physical-operation responsibility. The Organizer is responsible for qualified supervision; staff and volunteer screening; credentials and background-check decisions; facility and equipment safety; participant ratios; emergency and severe-weather plans; insurance appropriate to its operations; and compliance with laws governing its camp. Where enabled, SightSmash records may help the Organizer administer these duties, but a digital status, badge, checklist, or report is not a guarantee that a person, facility, or program is safe, qualified, insured, or legally compliant.

No emergency, medical, or custody service. SightSmash is not an emergency dispatch service, medical provider, pharmacy, transportation carrier, housing provider, or custody decision-maker. Do not rely on the Services as the only copy of emergency, medical, medication, transportation, housing, check-in, or release information. In an emergency, contact emergency services and follow the Organizer’s physical safety plan. Only an authorized adult using the Organizer’s verified procedures may make a real-world check-in, treatment, medication, transport, or release decision.

Separate program agreements. These Terms govern the SightSmash software. They do not themselves serve as a participation waiver, assumption-of-risk agreement, medical authorization, medication order, transportation consent, housing agreement, photo release, refund policy, or pickup approval. Those documents must be separately presented by the Organizer, tied to the correct participant and version, and accepted by a person with the required authority. SightSmash provides records and workflow, not legal advice or a guarantee that an Organizer’s form is enforceable in a particular jurisdiction.

Gated capabilities. A feature appearing in documentation, an interface, or source code is not available unless the Service expressly enables it for the specific program. Payments and provider actions, SMS, push, overnight stays, transportation, housing, medication administration, offline custody, and other high-risk modes remain unavailable until separately activated under the applicable technical, consent, provider, insurance, legal, medical, device, and operating controls. Users may not bypass or simulate an unavailable mode in real operations.

5. Subscriptions, payments, cancellation, and refunds

Where payments are enabled, SightSmash will clearly and conspicuously disclose the price, billing interval, included usage, material fees and taxes, renewal terms, minimum commitment, trial or promotional conversion, cancellation method, and refund terms before obtaining billing information or charging for a recurring consumer subscription. SightSmash will obtain express informed consent to the recurring charge. Unless the checkout or order form identifies a purchase as one-time, a subscription renews for the period disclosed at checkout until canceled.

A recurring consumer subscription offered online will include a simple cancellation mechanism. The cancellation method will not be materially more burdensome than the method used to enroll. Cancellation stops renewal charges after its disclosed effective date; the applicable checkout or order form will state whether access continues through a paid term and whether any amount is refundable. SightSmash will issue refunds required by the disclosed purchase terms, a written agreement, or applicable law. Registration fees, team fees, facility reservations, event purchases, merchandise, fundraising transactions, and marketplace payments may have separate refund and cancellation rules displayed before payment.

If a payment fails, we may retry the charge, request another payment method, restrict paid features, or suspend the affected service. You are responsible for applicable taxes except taxes based on our net income. Organizations using connected payments or payouts must provide accurate business and tax information and comply with the payment provider’s terms.

For an Organizer’s camp or program charge, the price, deposit or installment terms, discounts, taxes, cancellation rules, and refund policy must be shown in the applicable offering, checkout, or written agreement. Joining a waitlist is not a promise of a seat and must not create a payment obligation unless an authorized person accepts a valid seat offer and the enabled checkout confirms the charge. When a payment provider is disabled, neither an Organizer nor a participant may treat an internal status, manual note, or test record as proof that funds were collected, refunded, disputed, transferred, or paid out.

6. Content, media, data, and permissions

You retain ownership of content you submit, including text, photos, video, documents, messages, rosters, statistics, and program materials (“User Content”). You grant SightSmash a limited, worldwide, non-exclusive license to host, process, reproduce, transmit, display, and create technical derivatives of User Content only as needed to deliver, secure, and support the Services, fulfill sharing choices made by an authorized user, comply with law, and enforce these Terms.

This license does not permit SightSmash to sell private User Content or use private youth, health, message, location, or film content to train a general-purpose AI model. Subject to the Privacy Policy, SightSmash may use de-identified or aggregated operational data that cannot reasonably identify a person, household, or organization to measure, secure, and improve the Services. A materially different use of identifiable User Content requires notice and any consent required by law.

You represent that you have the rights and permissions needed to submit User Content and choose its audience. You may not upload confidential records, copyrighted media, likenesses, or personal information you are not authorized to use. Sharing links and recipient access may be logged, limited, expire, or be revoked. Public posting is never implied by upload.

Sport statistics may come from official scorers, coaches, parents, automated analysis, imports, or other sources. SightSmash may label the source and preserve corrections. Statistics, rankings, evaluations, computer-vision outputs, and automated suggestions may contain errors and must not be treated as medical, safety, eligibility, employment, scholarship, or professional scouting advice.

AI and synthetic content. SightSmash uses AI for specified product features and may use AI-generated or AI-modified promotional media. AI outputs are labeled and are not represented as human-reviewed unless a human review is expressly recorded. An AI preview or proposal does not itself change identity, guardian authority, consent, money, capacity, publication, communications, medical or incident records, pickup approval, or physical custody. Required human approval and current authority still apply. See our AI Transparency notice.

7. Acceptable use

You may not use the Services to violate law; harm, exploit, groom, harass, threaten, or impersonate another person; collect or expose a minor’s information without authority; publish private contact or location information; evade consent or access controls; distribute malware; probe or disrupt systems without written authorization; scrape protected data; send spam; manipulate competition records; commit payment fraud; infringe intellectual property; or use youth, health, eligibility, film, or communication data for behavioral advertising or unrelated profiling.

You may not reverse engineer the Services except where law expressly allows it, resell access without authorization, use automated means that impose unreasonable load, or use outputs to build a competing database from protected SightSmash content. Responsible security research is governed by our security reporting policy.

8. Service operation and third-party services

Capabilities may vary by sport, organization, device, plan, location, provider connection, and operating agreement. We may improve, replace, limit, or discontinue a feature, and we will provide reasonable notice when a material change adversely affects a paid service. Scheduled events, payments, eligibility, safety procedures, official assignments, and facility access should always have an appropriate real-world backup and responsible adult oversight.

The Services may connect to payment processors, hosting providers, email or notification services, identity providers, media processors, maps, calendars, or external sports systems. Those providers may have separate terms and privacy practices. SightSmash is not responsible for a third party’s independent service, content, outage, decision, or contract.

Unless an accepted order form states a specific service level, the Services carry no uptime or response-time commitment. SightSmash is not responsible for delay or failure caused by events beyond its reasonable control, including widespread network, utility, provider, labor, governmental, natural-disaster, or public-emergency events. This does not excuse payment already due, an obligation that remains reasonably capable of performance, or any duty that applicable law does not allow the parties to excuse.

9. SightSmash intellectual property and feedback

The Services, software, design, trademarks, logos, documentation, and SightSmash-created content are owned by Field & Forge Sports or its licensors and are protected by intellectual-property law. These Terms grant only a limited, revocable, non-transferable right to use the Services as intended.

If you provide suggestions or feedback, you grant us permission to use it without restriction or compensation. This does not transfer ownership of your confidential information or User Content.

10. Suspension, termination, and data access

You may stop using the Services at any time. We may restrict or suspend access when reasonably necessary to protect users, minors, data, payment integrity, competition integrity, providers, or the Services; investigate misuse; comply with law; or address a material breach. Where practical, we will provide notice and an opportunity to cure.

After termination, provisions that by their nature should survive will remain in effect, including ownership, payment obligations, disclaimers, liability limits, dispute terms, and authorized retention of records. Export and deletion rights are described in the Privacy Policy and may be subject to identity verification, legal obligations, fraud prevention, and the integrity of shared or official records.

11. Disclaimers, limitation of liability, and indemnity

TO THE MAXIMUM EXTENT PERMITTED BY LAW, THE SERVICES ARE PROVIDED “AS IS” AND “AS AVAILABLE.” SIGHTSMASH DISCLAIMS IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, NON-INFRINGEMENT, AND UNINTERRUPTED OR ERROR-FREE OPERATION. WE DO NOT GUARANTEE ATHLETIC RESULTS, RECRUITING OUTCOMES, PROGRAM AVAILABILITY, FACILITY ACCESS, STREAM QUALITY, DATA IMPORT COMPATIBILITY, OR THE ACCURACY OF USER-SUPPLIED OR AUTOMATED SPORTS INFORMATION.

TO THE MAXIMUM EXTENT PERMITTED BY LAW, SIGHTSMASH WILL NOT BE LIABLE FOR INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, EXEMPLARY, OR PUNITIVE DAMAGES, OR FOR LOST PROFITS, REVENUE, DATA, GOODWILL, OR OPPORTUNITY. OUR TOTAL LIABILITY ARISING FROM THE SERVICES WILL NOT EXCEED THE GREATER OF $100 OR THE AMOUNT YOU PAID SIGHTSMASH FOR THE AFFECTED SERVICE DURING THE 12 MONTHS BEFORE THE EVENT GIVING RISE TO THE CLAIM. SOME JURISDICTIONS DO NOT ALLOW CERTAIN LIMITATIONS, SO THEY APPLY ONLY TO THE EXTENT PERMITTED.

These exclusions and limits do not apply to liability that cannot lawfully be limited and do not excuse SightSmash’s gross negligence, willful misconduct, breach of confidentiality, or violation of applicable privacy or data-security duties. Any limitation applies only to the extent valid for the particular claim and claimant.

An organization customer using the Services for business or commercial purposes agrees, to the extent permitted by law, to indemnify and defend SightSmash from third-party claims arising from that organization’s unlawful use of the Services, User Content, breach of these Terms, violation of another person’s rights, or physical program operations, including its personnel, facilities, supervision, transportation, housing, medical or medication decisions, custody or release procedures, program-specific forms, or failure to follow applicable law. This obligation applies only to the extent the claim was not caused by SightSmash’s breach, negligence, or willful misconduct, and it does not apply where prohibited by law.

SightSmash will provide reasonably prompt notice of an indemnified claim and allow the organization to control the defense with qualified counsel reasonably acceptable to SightSmash. SightSmash may participate at its own expense. The organization may not settle a claim without SightSmash’s prior written consent if the settlement admits fault by SightSmash, imposes a non-monetary obligation on SightSmash, or does not fully release SightSmash. A delayed notice reduces the obligation only to the extent the delay materially prejudices the defense.

A family, participant, or other individual consumer does not assume a contractual duty to defend SightSmash merely by using the Services. Nothing in these Terms limits SightSmash’s right to seek direct damages or other remedies against any user for fraud, infringement, unauthorized access, unlawful content, or another actionable breach. Nothing in these Terms excludes liability that cannot lawfully be excluded.

12. Disputes and governing law

Before filing a claim, you and SightSmash agree to send written notice describing the dispute and requested resolution and to allow 30 days for a good-faith informal resolution. Notices to SightSmash must be sent to legal@sightsmash.com. To the extent permitted by law, a limitations period that would otherwise expire during this required 30-day process is tolled while the process runs. Either party may seek urgent injunctive relief, file an eligible claim in small claims court, contact a government agency, or make a filing only to preserve a claim before a deadline without waiting for the process to end.

These Terms are governed by the laws of the State of Washington, without regard to conflict-of-law rules. Except for an eligible small-claims case, urgent injunctive relief, a complaint to a government agency, or where applicable law permits a claimant to proceed elsewhere, a dispute not resolved informally will be brought in the state or federal courts with jurisdiction in Pierce County, Washington, and each party consents to that venue. Either party may seek injunctive relief to protect security, privacy, safety, or intellectual property. Nothing in these Terms limits non-waivable consumer rights.

13. General terms, changes, electronic communications, and contact

These Terms, the Privacy Policy, and any accepted order form are the agreement between you and SightSmash for the Services they cover. If an accepted order form conflicts with these Terms, the order form controls only for that conflict and customer; the Privacy Policy controls as to SightSmash’s handling of personal information. An Organizer’s participant documents do not amend these Terms or make SightSmash a party to the physical program unless SightSmash expressly agrees in a signed writing.

If a provision is invalid or unenforceable, it will be enforced to the maximum lawful extent and the remaining provisions remain in effect. A failure to enforce a provision is not a waiver. These Terms do not create a partnership, joint venture, agency, employment, fiduciary, or third-party-beneficiary relationship between SightSmash and a user or Organizer.

We may update these Terms, and changes apply prospectively from the stated effective date. If a change materially affects your rights or a paid service, we will provide reasonable advance notice through the Services, email, or another appropriate channel. When applicable law or the nature of the change requires it, we will request affirmative acceptance. A change will not reduce the material Services committed for a then-current paid term unless an accepted order form or applicable law permits it.

We may send ordinary account, security, transaction, consent, schedule, and service communications electronically using the contact information associated with your account. When applicable law requires consent to provide a legally required record electronically, a separate consent and disclosure process will govern electronic delivery, withdrawal of that consent, access requirements, and how to request a paper copy. Marketing communications are optional and may be unsubscribed from without affecting essential service messages.

Questions about these Terms: legal@sightsmash.com. Support: support@sightsmash.com. Privacy requests: privacy@sightsmash.com.